CALL FOR TENDER
EXPENDITURE VERIFICATION
Self Help Africa (SHA) invites tenders to perform an expenditure verification and to report in connection with a European Union financed grant contract for an external action concerning the GREEN Tech4CE Grant Contract No. NDICI AFRICA/2024/456-481. The Expenditure Verification will be undertaken in line with the Practical Guide Version 2021.1 – 24 June 2022.
We are looking for a supplier based within or outside of Zambia who can provide services for a project operational in Zambia. The company must have extensive demonstrated experience in European External Action expenditure verification exercises and in the audit of Challenge Funds.
The duration of contract will be for up to four years – subject to performance.
The contract may be awarded to a company/firm that specialises in this area of work. In the case of a company, a named designated resource will carry out the key functions required.
1. Overview of Requirements
5.1 Terms of Reference
The successful tenderer (“the consultant”) will be expected to provide an expenditure verification report in the prescribed standard format and a management letter. Detailed Terms of reference are in Appendix 6.
5.2 Scope
One expenditure review per financial year for each year of the project is required. The end date of the project is estimated to be 30 June 2028 but this may be subject to change.
| Project Year | Audit Start | Audit End | Period |
| Year 1 | 1st July 2024 | 30th June 2025 | 12 months |
| Year 2 | 1st July 2025 | 30th June 2026 | 12 months |
| Year 3 | 1st July 2026 | 30th June 2027 | 12 months |
| Year 4 | 1st July 2027 | 30th June 2028 | 12 months |
5.3. Pricing and qualifications
The successful tenderer should show how they can deliver on the terms of reference set out above within this budget.
It is SHA’s expectation that any personnel conducting audit work is a qualified accountant or auditor and has a minimum of two years post qualification experience.
Tenderers must quote an estimated price for the completion of the annual internal audit requirement as set out, for the four financial years in the table in section 5.2. The tender must provide a full breakdown of costs to include confirmation of the daily rates for each member of proposed personnel and the number of days to be worked by each. It is expected that any daily rate is based on an 8 hour day. (Ideally a price should be quoted per annual verification).
In meeting the requirements tenderers are asked to demonstrate how they would propose to resource the audit work specifying the anticipated number of working days required to complete each audit or activity and the mix of seniority required to achieve this.
Tenderers are also required to provide an estimate of total expenses if applicable and confirmation of the expense rates that will apply. Tenderers should note that the cost of international travel and subsistence will be covered by SHA – this will be economy flights with per diems and accommodation in line with SHA policy.
